Trinity Baptist Church
Sunday, October 22, 2017
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ByLaws

CONSTITUTION AND BYLAWS TRINITY BAPTIST CHURCH Shirley, New York CONSTITUTION AND BYLAWS TRINITY BAPTIST CHURCH Shirley, New York CONSTITUTION PREAMBLE
In view of the deep need of mankind and especially in light of the times of our living, and according as need has arisen for such an endeavor as ours, we the people of Trinity Baptist Church unite ourselves under the Lordship of Christ and the power of His Holy Spirit to share the Gospel of Christ in word, motive and action, trusting him to accomplish His perfect will thru us, and to this end we deliberately and voluntary bind ourselves from this day forth to the following articles. I NAME This body shall be known as the Trinity Baptist Church, Shirley, Long Island, New York located at William Floyd Parkway and Crestwood Drive. II OBJECTIVES To be a dynamic spiritual organism empowered by the Holy Spirit to share Christ with as many people as possible in our church, community, and throughout the world. To be a worshipping fellowship, experiencing an awareness of God, recognizing His person, and responding in obedience to His leadership. To experience an increasingly meaningful fellowship with God and fellow believers. To help people experience a growing knowledge of God and man. To be a church that ministers unselfishly to persons in the community and world in Jesus’s name. To be a church whose purpose is to be Christ-like in our daily living by emphasizing total commitment of life, personality, and possessions to the lordship of Christ. III STATEMENT OF FAITH The Holy Bible is the divinely inspired inerrant word of God and is the basis for any statement of faith. The church subscribes to the doctrinal statement of “The Baptist Faith and Message” as adopted by the Southern Baptist Convention in 2001. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the church are baptism and the Lord’s Supper. IV RELATIONSHIPS The government of this church is vested in the body of believers who compose it. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the moral obligations of mutual counsel and cooperation which are common among Baptist churches. Insofar as is practical, this church will cooperate with and support the association and state convention affiliated with the Southern Baptist Convention. V CHURCH COVENANT Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior and Lord and, on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God, and this assembly, most solemnly and joyfully enter into covenant with one another as one body in Christ. We engage, therefore, by the aid of the Holy Spirit to walk together in Christian love; to strive for the advancement of this church, in knowledge, holiness, and comfort; to promote its prosperity and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, and the relief of the poor, and the spread of the gospel through all nations. We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk with vigilance in the world; to be just in our dealings, faithful in our engagements and exemplary in our deportment; to avoid all tattling, backbiting, greed, and excessive anger; to abstain from the sale and use of harmful drugs and intoxicants; to refrain from participating in immodest, indecent and lewd behavior, remembering always that we are God’s and that our bodies are His temples; to be zealous in our efforts to advance the kingdom of our Savior. We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay. We moreover engage that when we remove from this place we will, as soon as possible, unite with some other church where we can carry out the spirit of this covenant and the principles of God’s Word. BYLAWS I MEMBERSHIP Section 1. General This is a sovereign and democratic Baptist church under the lordship of Jesus Christ. The membership retains unto itself the exclusive right of self-government in all phases of the spiritual and temporal life of this church. The membership reserves the exclusive right to determine who shall be members of this church and the conditions of such membership. Section 2. Candidacy Any person may offer himself as a candidate for membership in this church. All such candidates shall be presented to the church at any regular church service for membership after counseling, in any of the following ways: (1) By profession of faith and for baptism according to the policies of this church. (2) By promise of a letter of recommendation from another Baptist church. (3) By restoration upon a statement of prior conversion experience and baptism in a Baptist church when no letter is obtainable of as special occasion may arise when persons come from certain denominations who are of like faith and practice. Should there be any dissent as to any candidate, such dissent shall be referred to the pastor and an authorized committee to bring a recommendation to the church within thirty (30) days. A three-fourths vote of those church members present and voting shall be required to elect such candidates to membership. Section 3. New Member Orientation New church members will be expected to participate in the church’s new member orientation plan. Section 4. Voting Rights of Members Every active member of the church is entitled to vote on all matters and questions submitted to the church in conference, provided the member is present or provision has been made for absentee balloting. Exception to this is as follows: On corporate matters only persons of legal voting age are permitted to vote. Section 5. Termination of Membership Membership shall be terminated in the following ways: (1) death, (2) dismission to another Baptist church, (3) exclusion by action of this church. Section 6. Discipline (1) It shall be the basic purpose of the Trinity Baptist Church to emphasize to its members that every reasonable measure will be taken to assist any troubled member. The pastor, other members of the church staff and deacons are available for counsel and guidance. Redemption rather than punishment should be the guideline which governs the attitude of one member toward another. (2) Should some serious condition exist which would cause a member to become a liability to the general welfare of the church, every reasonable measure will be taken by the pastor and by the deacons to resolve the problem. All such proceedings shall be pervaded by a spirit of Christian kindness and forbearance. But, finding that the welfare of the church will best be served by the exclusion of the member, the church may take this action by a two-thirds vote of the members present at a meeting called for this purpose; and the church may proceed to declare the offender to be no longer in the membership of the church. (3) Any person whose membership has been terminated for any condition which has made it necessary for the church to exclude him may upon his request be restored to membership by a vote of the church upon evidence of his repentance and reformation. II CHURCH OFFICERS All church officers must be members of the church. The officers of this church shall be as follows: Section 1. Pastor The pastor is responsible for leading the church to function as a New Testament church. The pastor will lead the congregation, the organizations, and the church staff to perform their tasks. The pastor is leader of pastoral ministries in a church. As such, he works with the deacons and church staff to: (1) Lead the church in performing its tasks (2) Lead the church to engage in a fellowship of worship, witness, education, ministry, and application (3) Proclaim the gospel to believers and unbelievers (4) Care for the church’s members and other persons in the community, and (5) Shall preside as moderator of all business sessions except when business relates to himself at which time the moderator would be the chairman of the Board of Deacons. A pastor shall be chosen and called by the church whenever a vacancy occurs. His election shall take place at a meeting called for that purpose, of which at least one week’s public notice has been given. A pulpit committee shall be appointed by the church to seek out a suitable pastor, and its recommendations will constitute a nomination. Any member has the privilege of making other nominations according to the policy established by the church. The committee shall bring to the consideration of the church only one name at a time. Election shall be by ballot, an affirmative vote of three-fourths of those present being necessary for a choice. The pastor, thus elected, shall serve until the relationship in terminated by his request or the church’s request. The pastor or the church shall give at least two weeks’ notice at the time of resignation before terminating his responsibilities as pastor. Section 2. Church Staff This church shall call or employ such staff members as the church shall need. A job description shall be written when the need for staff members is determined. Vocational staff members other than the pastor shall be recommended to the church by the personnel committee and employed by church motion. At least two weeks’ notice at this time of resignation should be given. The secretaries and custodians shall likewise be recommended to the church by the personnel committee and employed by church action. Section 3. Deacons The church shall elect deacons as the need arises. The need shall be determined by the pastor and the existing deacons. Selection of deacons shall be by joint recommendation of the pastor and deacons and subject to church action. After serving a term of three years, a deacon shall be eligible for re-election only after the lapse of at least one year. There is no obligation to constitute as an active deacon a person who comes to the church from another church where he has served as deacon. In accordance with the meaning of the work and the practice of the New Testament, deacons are to be servants of the church. The task of the deacon is to assist the pastor and staff in performing pastoral ministries tasks; proclaim the gospel to believers and unbelievers; care for church members and other persons in the community; lead the church to engage in a fellowship of worship, witness, education, ministry, and application; and lead the church in performing its tasks. Section 4. Moderator The pastor shall be the moderator. In the absence of this moderator, the chairman of deacons shall preside; or in the absence of both, the clerk shall call the church to order and an acting moderator shall be elected. Section 5. Clerk The church shall elect annually a church clerk. The clerk shall keep in a suitable book a record of all the actions of the church, except as otherwise herein provided. He is responsible for keeping a register of the names of members, with dates of admission, dismission, or death, together with a record of baptisms. He shall issue letters of dismission voted by the church, preserve on file all communications and written official reports, and give legal notice of all meetings where such notice is necessary, as indicated in these bylaws. The church may delegate some of the clerical responsibilities to a church secretary. All church records are church property and should be filed in the church office when an office is maintained. Section 6. Treasurer The church shall elect annually a church treasurer. It shall be the duty of the treasurer to receive, preserve, and pay out, upon receipt of vouchers approved and signed by authorized personnel, all money, or things of value paid or given to the church, keeping at all times an itemized account of all receipts and disbursements. It shall be the duty of the treasurer to render to the church at each regular business meeting an itemized report of the receipts and disbursements for the preceding month. The treasurer’s report shall be audited annually by an auditing committee or public accountant. Upon rendering the annual account at the end of each fiscal year, and its acceptance and approval by the church, the records shall be delivered by the treasurer to the church clerk, who shall keep and preserve the account as a part of the permanent records of the church. Section 7. Trustees Three trustees elected by the church will hold in trust the church property. They shall have no power to buy, sell, mortgage, lease, or transfer any property without a specific vote of the church authorizing each action. It shall be the function of the trustees to affix their signatures to legal documents involving the sale, mortgage, purchase, or rental of property or other legal documents where the signatures of trustees are required. Trustees shall serve on a rotating basis, with one new trustee being elected every year for a three-year term. III COMMITTEES AND COORDINATING GROUPS Section 1. General All church committee members shall be recommended by the nominating committee and elected by the church unless otherwise indicated in the description below. The committee members shall serve on a three-year rotation system with one third to be elected each year. Section 2. Church Council The primary functions of the council shall be to recommend to the congregation suggested objectives and church goals; to review and coordinate program plans recommended by church officers, organizations, and committees; to recommend to the congregation the use of leadership, calendar time, and other resources according to program priorities; and to evaluate program achievements in terms of church goals and objectives. The council, unless otherwise determined by vote of the church, shall have as regular members the pastor, minister of education, minister of music, Sunday school director, church training director, woman’s missionary union director, brotherhood director, and chairman of deacons. Committee chairman and church elected officers shall serve as ex-officio members. All matters agreed upon by the council, calling for action not already authorized, shall be referred to the church for approval or disapproval. Section 3. Nomination Committee The nominating committee selects, interviews, and enlists the church program organization leaders, church committees and chairman, and general church officers; approve volunteer workers before they are invited to serve in church-elected positions; distribute church leadership according to priority needs; assist church leaders to discover and enlist qualified personnel to fill and maintain the church-elected positions of their respective organizations; present volunteer workers to the church for election; and nominate special committees as assigned by the church. Section 4. Properties Committee The properties committee inspects and inventories church properties; recommends to the nominating committee the employment, training, and supervision of maintenance personnel; develop and recommend, in cooperation with appropriate church leaders, policies for the use of church facilities and equipment; request and administer maintenance, furniture, and equipment budget. Section 5. Stewardship Committee The stewardship committee develops and recommends stewardship promotion plan throughout the year; develops the budget and submits the planned budget to the church for approval; initiate, plan and direct with appropriate committees the church’s plan for subscribing the budget; and administers the budget throughout the year. Section 6. Missions committee The missions committee seeks to discover possibilities for local missions projects, shares findings with church program organizations, and serves the church in establishing and conducting such missions projects as may be assigned to it. Section 7. History Committee The history committee gathers and preserves all church records of the past; assists with the recording of present-day activities; use the records to help church members measure up to their opportunities in accomplishing their God-given mission. Section 8. Flower Committee The flower committee is responsible for securing, arranging, and disposing of floral arrangements for church services and for providing flowers for sick and bereaved members. Section 9. Kitchen Committee The kitchen committee is responsible for formulating and recommending to the church policies for the kitchen and for communicating these policies to church members; evaluate and report to the church as appropriate the services rendered by the kitchen in terms of church program needs. Section 10. Church Ushers Every regular church usher shall be selected by the nominating committee and elected by the church. The usher shall be led by an usher chairman also selected by the nominating committee and elected by the church. The ushers are to greet people as they enter and leave the church, seat people at the proper time, provide bulletins and/or other materials at the time of seating. The ushers will receive the offering. The ushers are to restore the auditorium to physical orderliness after services when there is no custodian available for this responsibility. The ushers will be attentive to the needs of the congregation and the pastor. Section 11. Nursery Committee The nursery committee will become familiar with recommended nursery procedures; formulate and recommend policies for church adoption; inform church members of nursery policies; recommend the purchase of nursery equipment and supplies; make recommendations about cleanliness and care of the rooms and equipment; help the department workers enlist other church members to assist the regular workers during the extended sessions; strengthen home-church relationships; work with the church personnel committee in selecting, enlisting, training, and supervising any paid nursery workers. Section 12. Officer and Committee Guidelines The church adopts the book titled “The Work of Church Officers and Committees” by Howard B. Poshee, Reginald M. McDonough and James A. Sheffield as a guide to the church officers and committees in performing their duty and responsibility to the church. IV PROGRAM SERVICES Section 1. General All organizations of the church shall be under church control, all officers being elected by the church and reporting regularly to the church. Section 2. Sunday School There shall be a Sunday school, divided into departments and classes for all ages and conducted under the direction of the Sunday school director for the study of God’s Word. The tasks of the Sunday school shall be to teach the biblical revelation; reach persons for Christ and church membership; perform the functions of the church within its constituency; provide and interpret information regarding the work of the church and denomination. Section 3. Church Training There shall be a church training program, divided into departments for all ages and conducted under the direction of a general director. The church training program shall serve as the training organization of the church. The tasks of the training program shall be to orient new church members; train church members to perform the functions of the church; train church leaders; teach Christian theology, Christian ethics, Christian history, and church policy and organization; provide and interpret information regarding the work of the church and denomination. Section 4. Woman’s Missionary Union There shall be a Woman’s Missionary Union with such officers and organization as needed. The tasks of the Woman’s Missionary Union shall be to teach missions; engage in mission action; support world missions through praying and giving; provide and interpret information regarding the work of the church and the denomination. Section 5. Brotherhood There shall be a Brotherhood with such organization as needed. This program shall be directed by a director who shall be elected by the church. The tasks are to teach missions; engage in mission action, support world missions through praying and giving; provide and interpret information regarding the work of the church and the denomination, Section 6. Church Music Program There shall be a Church Music program under the direction of the music director. Such officers and/or organizations shall be included as needed. The music tasks shall be to teach music; train persons to lead, sing, and play music; provide music in the church and community; provide and interpret information regarding the work of the church and the denomination. V ORDINANCES Section 1. Baptism A person who receives Jesus Christ as Savior by personal faith; who professes Him publicly at any worship service; and who indicates a commitment to follow Christ as Lord, shall be received for baptism. (1) Baptism shall be by immersion in water. (2) Baptism shall be administered by the pastor or whomever the church shall authorize. The deacons shall assist in the preparation for, and observance of, baptism. (3) Baptism shall be administered as an act of worship during any worship service. (4) A person professing Christ and failing to be baptized after a reasonable length of time shall be counseled by the pastor and/or staff and deacons. If negative interest is ascertained, he shall be deleted from those awaiting baptism. Section 2. The Lord’s Supper The Lord’s Supper is a symbolic act of obedience whereby members of the church through partaking of the bread and fruit of the vine, commemorate the death of Jesus Christ and anticipate his second coming. (1) The Lord’s Supper shall be observed monthly, preferably the first Sunday of the month, or as otherwise scheduled. (2) The Lord’s Supper shall be observed in the morning or evening worship services, rotating between the two. (3) The pastor and deacons shall be responsible for the administration of the Lord’s Supper. (4) The deacons shall be responsible for the physical preparations of the Lord’s Supper. VI CHURCH MEETINGS Section 1. Worship Services The church shall meet regularly each Sunday morning, Sunday evening, and Wednesday evening for preaching, instruction, evangelism, and for the worship of Almighty God. These meetings will be open for the entire membership of the church and for all people and shall be conducted under the direction of the pastor. Section 2. Special Services Revival services and any other church meetings which will be essential in the promotion of the objectives of the church shall be placed on the church calendar. Section 3. Church Year The church year shall begin on October 1st and end on September 30th. Section 4. Regular Business Meetings Regular business meetings shall be held monthly on a designated Wednesday night. This shall be designated at the annual business meeting. Section 5. Special Business Meetings A specially-called business meeting may be held to consider special matters on significant nature. A one-week notice of the subject, date, time, and location must be given for the specially-called business meeting unless extreme urgency renders such notice impracticable. Section 6. Quorum The quorum consists of those who attend the business meeting, provided it is a stated meeting or one that has been properly called. Section 7. Parliamentary Rules Robert’s Rules of Order, revised, is the authority for parliamentary rules of procedure for all business meetings of the church. VII CHURCH FINANCES Section 1. Budget The stewardship committee, in consultation with the church council, shall prepare and submit to the church for approval an inclusive budget, indication by items the amount needed and sought for all local and worldwide expenses. It is understood that membership in this church involves financial obligation to support the church and its causes with regular, proportionate gifts. The stewardship committee shall annually initiate a stewardship program. Section 2. Accounting Procedures All funds for any and all purposes shall pass through the hands of the church treasurer, or financial secretary, and be properly recorded on the books of the church. These officers shall be bonded. A system of accounting that will adequately provide for the handling of all funds shall be the responsibility of the stewardship committee. Section 3. Fiscal Year The fiscal year of the church shall run from January 1st to December 31st. VIII AMENDMENTS Changes in this constitution and bylaws may be made at any regular business meeting of the church, provided each amendment shall have been presented in writing at a previous meeting, and copies of the proposed amendment be furnished to each member present. Amendments to the constitution shall be by two thirds vote of all members of the church present entitled to vote; amendments to the bylaws shall have a concurrence of a majority of the members present and voting. Adopted this 16th day of August, 1972.